Mailcow SOGo: Creating Filters for Events, Approvals, and Organizational Emails
Goal: Automatically organize event invitations, approval requests, and messages from students, interns, or capstone projects into dedicated folders for easier review and management.
1. Open SOGo Mail Preferences
- Log in to your Mailcow SOGo web interface.
- In the top menu, click Preferences.
- Select the Mail tab.
2. Go to the Filters Section
- Within Mail preferences, navigate through the tabs:
- General
- Labels
- IMAP Accounts
- Filters ← Click this one.
- Vacation
- Forward
3. Create a Filter for Calendar Events
This captures Google Calendar and other event invitations.
| Field | Value |
|---|---|
| Filter name | Events |
| For incoming messages | Match any of the following rules |
| Condition | Subject contains Invitation: (used by Google Calendar) |
| Condition (optional) | Body contains .ics |
| Action | File the message in Mailbox (folder) → Events |
This ensures any invite with the standard Google Calendar subject ("Invitation: [Event Name]") goes to your Events folder.
4. Create Filters for Organizational and Academic Emails
You can create additional filters to categorize specific workflows:
| Filter Name | Conditions | Target Folder |
|---|---|---|
| Approvals | Subject contains approval, approved, or for review |
Approvals |
| Students | From contains @edu.ph or student |
Students |
| Interns | Subject or Body contains intern, OJT, or training |
Interns |
| Capstones | Subject contains capstone, project, or final defense |
Capstones |
Use Match any of the following rules for each filter so that related emails are automatically grouped.
5. Save the Filters
- Click Save & Close or Apply Changes after setting each filter.
- Test by sending sample messages (with keywords like "Invitation:" or "Capstone") to confirm correct routing.
6. Verify & Refine
- Review your folders after a few days to ensure emails are being categorized correctly.
- Add or edit conditions if some emails are missed (for example, new sender domains or different subject formats).
This configuration helps you centralize events, organizational approvals, and student or intern communication while keeping your inbox clean and organized.